The Calendar Trap: Why Your Task Management System Needs a Complete Overhaul
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The Calendar Trap: Why Your Task Management System Needs a Complete Overhaul
Manage to-do list creep.
99U • Manage Your Day-to-Day: Build Your Routine, Find Your Focus, and Sharpen Your Creative Mind (99U)
Selecting what to do, before the day’s distractions arise; specifying each task in a calendar, including when it will start and finish; focusing on one thing at a time; doing each to an acceptable (rather than perfect) standard. This definition accommodates the most important elements of the practice: intentionality, focus, achievement, order, comp
... See moreMarc Zao-Sanders • Timeboxing
The “Plan vacation” Task, for example, has many moving parts. Left as a singular action item, it will feel overwhelming, which puts it at risk of becoming an object of procrastination and a source of anxiety.
Ryder Carroll • The Bullet Journal Method: Track Your Past, Order Your Present, Plan Your Future
Treating todos as calendar events is helpful because calendars introduce constraints. A calendar forces you to estimate how long each task will take and then find empty space for it on a 24 hours × 7 days grid, which is already cluttered with other things. It’s like playing Tetris with blocks of time.
julian • Multi-Layered Calendars
Paul Graham, a venture capitalist, programmer, and essayist, calls this batching strategy “Maker’s Schedule/Manager’s Schedule.”4 If you’re trying to create something, the worst thing you can possibly do is to try to fit creative tasks in between administrative tasks—context switching will kill your productivity. The “Maker’s Schedule” consists of
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