To keep yourself from feeling overwhelmed, track your projects and tasks separately. Here’s what I do: I always carry around a notebook that contains a 3 × 5 index card.9 The card contains a short list of my active projects. The notebook contains my to-do list: the next actions that will move my projects forward, which I process using a system call

Review and update my goals. Review and update my project list. Review my areas of responsibility. Review someday/maybe tasks. Reprioritize tasks.