Total Workday Control Using Microsoft Outlook
five alternate ways to indicate hard deadlines; pick one that works best for you and each task. 1. If the deadline is today, just set the Priority field to High; after all, the definition of a High priority task in this system is that the task must be done today. If the deadline is in the future and you do not need to start work on it till that day
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task with the Start Date field set to the deadline, and the Priority field set to High. Here’s how this looks. First, as above, set a Normal priority task set to start today (Dec 19) with the Due date inserted in the text; see below: Then, set a High priority task to appear on the deadline (Dec 26) as shown here: This second task causes a task to p
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and enter the deadline day or date at the beginning of the text in the subject line, with the word DUE in all caps. So, for example, if a final year-end report is due Friday of this week, enter “DUE FRI Final Year-End Report.” If due a few weeks out, enter: “DUE Dec 26 Final Year-End Report” as shown below. Set the start date to today so you can st
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For example, if the action is required: Action Required: Update Sales Report If it is an optional action, or I want to soften the message, I use the word Requested or something even more innocuous: Action Requested: Feedback on Conference Your Response Appreciated: Survey Enclosed And if there is a deadline, I put it right in the title: Action Requ
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One reason many new users load up the High priority section with too many tasks is they confuse the must-do-today concept with the thought “This is important to me.” Unless it is time-critical for today, keep it out of the High section.
Michael Linenberger • Total Workday Control Using Microsoft Outlook
Here is a summary of the steps you will take as you add to and edit your Now Tasks list. Place only those tasks on the Now Tasks list (the High and Normal priority sections) that you could consider working on now. That usually means tasks with a deadline of today (High priority, Critical Now tasks) and tasks you would like to consider working but k
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I think 20 tasks is the ideal upper limit for an Opportunity Now list.
Michael Linenberger • Total Workday Control Using Microsoft Outlook
allow no more than five tasks in High and no more than twenty in Normal—everything else goes into Low.
Michael Linenberger • Total Workday Control Using Microsoft Outlook
Review your Critical Now tasks about once an hour; review your Opportunity Now tasks once a day; and review your Over-the-Horizon tasks once a week.