Nothing blurs action more than not knowing exactly what you’re trying to accomplish. Whenever you create a new project, the first or second task should be “Define the outcome for this project.”

Bins attract tasks and notes by category or context, while Projects attract tasks and notes related to a specific outcome.

Reviewing a project is as simple as ensuring you understand the next two or three tasks that need to be done and making sure that they are scheduled. If you look at a project and you don’t know, at a glance, where you are in its progress, you need to schedule a task or two to get it back on track.

A project should attract any information that will help you achieve its desired outcome: tasks, notes, clients, collaborators, files, conversations, research, etc.