The Rhythms of Productivity: Maximum Action, Minimum Effort, and a Meaningful March to Your Own Drummer’s Beat

Bins attract tasks and notes by category or context, while Projects attract tasks and notes related to a specific outcome.

A project should attract any information that will help you achieve its desired outcome: tasks, notes, clients, collaborators, files, conversations, research, etc.

Nothing blurs action more than not knowing exactly what you’re trying to accomplish. Whenever you create a new project, the first or second task should be “Define the outcome for this project.”

Reviewing a project is as simple as ensuring you understand the next two or three tasks that need to be done and making sure that they are scheduled. If you look at a project and you don’t know, at a glance, where you are in its progress, you need to schedule a task or two to get it back on track.