How I Spend 5 Minutes Per Day on Email

To be efficient, you must do the same with your inbox. This means addressing all the urgent cases right away and maintaining Inbox Zero every day. If you check your email incessantly, multiple times an hour, you are wasting hours of productivity. Instead, batch your time and clean out your entire inbox at those times. I recommend checking your inbo

I recommend you file in bulk and use a full-text search engine to find your mail; use topic filing with folders or tags only if absolutely necessary. I also recommend you turn off e-mail notifications and then check e-mail no more frequently than every two to three hours; avoid getting trapped in e-mail all day.

makes an empty email inbox a weekly goal: As long as he gets to everything by the end of the week, he’s good. Give

A few years ago, drowning in email, I successfully implemented the system known as Inbox Zero, but I soon discovered that when you get tremendously efficient at answering email, all that happens is that you get much more email.

Also create a generic important folder to hold messages containing any random information you need to hang on to. For every e-mail you read, either trash it or file it. At the end of each day you should go to sleep with an empty e-mail in-box.