Chief Notion Officer

Once too many people start contributing to it, things become bloated and unnavigable.

An alternative approach to Notion is a knowledge management system that can live across different tools and without active manual curation because it’s based on really powerful search. The folder structure of your Google Drive, for example, doesn’t really matter because looking up documents via search is faster and more convenient. Meta search tool... See more

If we think about a company as an organism, then a knowledge management system is essentially the (collective) brain that keeps that organism alive and running.

A friend at Stripe recently suggested – half-jokingly – that we should hire a librarian to organize all our internal data and documentation.

In an ideal state, it is the single source of truth that helps to inform every individual in the firm about what everyone else is up to. Information should be easy to add (input) as well as easy to search and find (output) resulting in quick knowledge transfer between different employees.

If you think about it, Slack is basically a search engine powered by humans: Most Slack messages are just questions. It’s 911 for when everything else fails. So if Slack had access to your entire knowledge base, it could answer at least the most commonly asked questions automatically.

The idea behind tools like Notion is to solve this problem by using just one tool for all your different knowledge documents. Instead of Google Docs AND Asana AND Trello AND Airtable, you just do everything in Notion. This reduces complexity because you don’t have to switch and search across different apps.